Coordinator:

1. Decide on event date at least one (1) year prior to event.

2. Determine appropriate budget amount and have said amount inserted into Council Annual Budget.

3. Secure event location from responsible party as early as possible.

4. Provide event location with certificate of insurance from either Grand Knight or church office.

5. Secure K of C Free Throw Contest Kit as early as possible.

6. Eight (8) weeks prior to event have:

            a.   Confirm site location and contractual arrangements.

b.   Announcement placed in church bulletin.

c.       Promotional posters place in vestibule.

d.      Public service announcements (PSA) sent to local media outlets.

e.       Promotional flyers printed for distribution to FISD schools.

7. Seven (7) weeks prior to event:

a.       Distribute promotional flyers to FISD schools

b.      Send sign-up sheet around at meeting.

8. Four (4) weeks prior to event:

a.        Knights man promotional tables at all masses.

b.        Verify PSAs are being published

c.        Verify promotional flyers have been distributed by FISD schools.

9. One (1) week prior to event:

a.       Confirm with event workers their participation.

b.      Reconfirm site location and contractual arrangements.

c.       Verify inflation of basketballs.  Inflate if necessary.

1. Arrive at event location at least thirty (30) minutes prior to registration start time.
2. Set-up registration table.
3. Assign various roles to volunteers (i.e. registration, score keeper, rebounder, etc.).
4. Use tape measure to measure a twelve (12) foot line for younger shooters.
5. Register participants as they arrive.  Insist upon birth certificates.
6. Have both parent and participant sign registration form.
7. Fill out Certificate of Participation (included in kit) for each contestant as they register.
8. Start contest promptly at the advertised time.
9. Explain rules to the crowd.
10. Explain shooting order to participants (i.e. start with 10 yr. olds first).
11. Begin contest.
12. Tally winners for each age group and gender.
13. Fill out winner certificates (included in kit) for the winners of each age group.
14. Announce participants individually with the winner of each age group coming last and ask them to step forward to receive certificates.
15. Take individual pictures of winners receiving certificates.
16. Take group picture of all winners.
17. Thank participants and announce when and where the District contest will be held. 
18. Begin tear down and clean up of facility.
19. Remove promotional material from vestibule.
20. Fill out form 2824 FT-1 (included in kit).  Mail original to Supreme and copies to State Deputy, District Deputy and Council File.
21. Attempt to get winners’ pictures published with follow-up article in local media outlets.
22. Send thank you to facility administrator.
23. Submit any bills for payment.
24. Recap event with written report to Council.
25. Begin to plan next year's event.

What went well:

1. Ability to secure indoor site on short notice
2. Good turnout of Knights
3. Decent turnout of contestants
4. Donation of materials
5. Fellowship

What did not go well:

1. Inclement weather forced cancellation of original event
2. Inadequate time to promote new date

Mauricio Frye coordinated this event in 1999, 2000 and 2001 in the Curtsinger Elementary School gym after the Sunday 10:30am Mass.

Sean McCarthy coordinated this event in 2002 and 2003 on the third Saturday in January in the new Church parking lot.

Tim Sicula coordinated this event in 2004.  The following is from his summary:

Contest was originally scheduled for Saturday, January 17, 2004.  Due to inclement weather, original contest had to be cancelled.  Due to conflicts in schedule, original chairman had to hand project over to council.  New chairman was retained and date of Jan. 31^st was proposed contingent upon the finding an adequate venue. The rental of gymnasium from Frisco Independent School District was secured for Jan. 31^st and the expenditure okayed by Grand Knight.  Promotional table set-up and manned by Knights before and after masses.

Event held at Clark Middle School with 11 total participants (8 boys, 3 girls).

Possible Improvements

1. Secure a date at least a year in advance
2. Secure a location at least a year in advance
3. Determine budget amount
4. Use extended timeframe for additional promotion
5. Provide detailed instruction for project
6. Provide single container to hold project materials

2004 Event Expenditures

Frisco Independent School District                    Facility Rental               $42.00

Office Max                                                       Clipboards, pencils       $10.87 (donation)

Staples                                                             Copies                         $12.99 (donation)

Mark Marriotti                                                  Basketballs                   $30.00 (donation)

Total Expenditures                                                                                $42.00